FSA ERP Cost Workbook · Ethereal Purpose

Sprint plan – cost of every iteration
Each lot: design week, two-week build sprints, system test, UAT, go-live. Role days = working days × the phase allocation in the Staffing Plan; cost = days × day rate. Scope per sprint is indicative and confirmed in the design week.

Lot	Iteration	Phase	Start	End	Working days	Sprint goal	Scope (requirements and work packages)	Build work planned (p-d)	Build capacity (p-d)	Load	EL	BA	SD1	SD2	DEV1	DEV2	DEV3	QA	OPS	Person-days	Cost (US$)
Lot 1	Design week	Design	16 Nov 2026	20 Nov 2026	5	Validate Appendices A–D with each owner; configuration workshops; backlog signed off	Configuration from policies (8 p-d)	8.0	8.0	100%	2.0	5.0	2.0	1.0					2.0	12.0	$2,610
Lot 1	Sprint 1	Build sprint	23 Nov 2026	4 Dec 2026	10	Platform core: parameter schedule, approvals engine, roles, SSO and MFA, lead log	Platform core (30 p-d), Roles and permissions (6 p-d), Microsoft 365 SSO (4 p-d), INV-01, INV-05, INV-13, INV-14, RSK-01, GOV-03, CMP-06	57.5	57.0	101%	2.0	7.0	10.0	10.0	10.0	10.0	10.0	4.0	0.5	63.5	$10,390
Lot 1	Sprint 2	Build sprint	7 Dec 2026	18 Dec 2026	10	Deal pipeline: screening, Deal Data Sheet, KYC files, CASS and UN screening feed	INV-03, INV-04, INV-06, INV-09, INV-10, INV-15, CMP-01, CMP-03, CASS integration (5 p-d), Screening feed (5 p-d), CON-02	57.5	57.0	101%	2.0	7.0	10.0	10.0	10.0	10.0	10.0	4.0	0.5	63.5	$10,390
Lot 1	Sprint 3	Build sprint	21 Dec 2026	1 Jan 2027	6	IC and Board engine: IC calendar and packs, No Objection, declarations (short sprint: year-end days off)	INV-07, INV-08, GOV-02, CMP-05, CON-05, TRV-03	35.0	34.2	102%	1.2	4.2	6.0	6.0	6.0	6.0	6.0	2.4	0.3	38.1	$6,234
Lot 1	Sprint 4	Build sprint	4 Jan 2027	15 Jan 2027	10	Limits, risk and compliance: limit engine, early warning, screening, SEAH and tax registers	RSK-02, RSK-03, RSK-04, RSK-05, CMP-02, CMP-04, CMP-07, CMP-09, CMP-10, CMP-12, PFA-07, PFA-08, TRV-01	57.5	57.0	101%	2.0	7.0	10.0	10.0	10.0	10.0	10.0	4.0	0.5	63.5	$10,390
Lot 1	Sprint 5	Build sprint	18 Jan 2027	29 Jan 2027	10	Disbursement and payments: Disbursement Pack, Panel A + B release, ITL and MCB, procurement	PFA-01, PRC-07, PRC-08, ITL integration (8 p-d), MCB integration (10 p-d), FIN-04, PRC-01, PRC-02, PRC-04, PRC-06, FIN-02, FIN-10	59.5	57.0	104%	2.0	7.0	10.0	10.0	10.0	10.0	10.0	4.0	0.5	63.5	$10,390
Lot 1	Sprint 6	Build sprint	1 Feb 2027	12 Feb 2027	10	Loans and valuation: loan and grant register, arrears, covenants, QIR, valuation, funds ledgers	PFA-02, PFA-03, PFA-04, PFA-05, PFA-06, PFA-12, PFA-13, FIN-03, FIN-01, TRV-02	59.5	57.0	104%	2.0	7.0	10.0	10.0	10.0	10.0	10.0	4.0	0.5	63.5	$10,390
Lot 1	Sprint 7	Build sprint	15 Feb 2027	26 Feb 2027	10	Reports and set-up: core reports, templates, cash forecast, Board portal, Consultants, data load	Core reports and dashboards (18 p-d), Document templates (8 p-d), Configuration from policies (4 p-d), FIN-05, FIN-09, CON-03, GOV-01	58.0	57.0	102%	2.0	7.0	10.0	10.0	10.0	10.0	10.0	4.0	0.5	63.5	$10,390
Lot 1	System and integration test	System test	1 Mar 2027	12 Mar 2027	10	Functional and negative tests, AT-01 to AT-24, load test, ITL/MCB/CASS end to end, penetration test	–		34.0		3.0	4.0	10.0	7.0	7.0	3.0	3.0	10.0	3.0	50.0	$8,315
Lot 1	UAT, acceptance and training	UAT and training	15 Mar 2027	2 Apr 2027	15	FSA runs UAT; Appendix D data loaded and reconciled; training by role; Appendix E checklist	–		25.5		4.5	12.0	6.0	3.0	4.5			9.0	1.5	40.5	$7,598
Lot 1	Go-live and hypercare	Go-live	5 Apr 2027	16 Apr 2027	10	Release 1 live on 5 April 2027; two weeks of hypercare	–		11.0		2.0	4.0	4.0		3.0			1.0	3.0	17.0	$3,265
	Lot 1 total							392.5	454.7		24.7	71.2	88.0	77.0	80.5	69.0	69.0	46.4	12.8	538.6	$90,362
	Fixed price (Financial Offer)																				$90,400
	Rounding to US$100																				$38.50

Lot 2	Design week	Design	3 May 2027	7 May 2027	5	Should scope validated with owners; backlog signed off	–		6.5		2.0	5.0	1.5							8.5	$1,980
Lot 2	Sprint 8	Build sprint	10 May 2027	21 May 2027	10	Open calls and applications: external portal, save and resume, DD checklists, data room, site visits	INV-02, INV-16, INV-17, INV-12, INV-18	30.0	34.0	88%	1.5	4.0	10.0		10.0	10.0		3.5	0.5	39.5	$6,350
Lot 2	Sprint 9	Build sprint	24 May 2027	4 Jun 2027	10	Deal terms and funds: clause library, e-signature, fund investments, loan pricing, capital calls	INV-19, INV-11, PFA-10, PFA-11, Should integrations (4 p-d)	34.5	34.0	101%	1.5	4.0	10.0		10.0	10.0		3.5	0.5	39.5	$6,350
Lot 2	Sprint 10	Build sprint	7 Jun 2027	18 Jun 2027	10	Portfolio, risk and treasury: workouts, impact library, KRIs and ALM, FX, market data, AAF pack, BI API	PFA-09, PFA-14, PFA-16, RSK-06, FIN-06, FIN-07, FIN-08, Should integrations (9 p-d)	34.0	34.0	100%	1.5	4.0	10.0		10.0	10.0		3.5	0.5	39.5	$6,350
Lot 2	Sprint 11	Build sprint	21 Jun 2027	2 Jul 2027	10	Compliance, procurement, people and governance registers; Release 2 reports	CMP-08, CMP-11, CMP-13, PRC-03, PRC-05, TRV-04, CON-01, CON-04, GOV-04, GOV-05, GOV-07, Release 2 reports (6 p-d)	32.5	34.0	96%	1.5	4.0	10.0		10.0	10.0		3.5	0.5	39.5	$6,350
Lot 2	System and integration test	System test	5 Jul 2027	9 Jul 2027	5	Regression and Should acceptance tests	–		10.5		1.0	1.5	3.0		4.0	2.0		5.0	1.0	17.5	$2,755
Lot 2	UAT, acceptance and training	UAT and training	12 Jul 2027	23 Jul 2027	10	FSA runs UAT; training on Release 2	–		14.0		2.0	8.0	3.0		3.0			6.0		22.0	$4,065
Lot 2	Go-live and hypercare	Go-live	26 Jul 2027	30 Jul 2027	5	Release 2 live on 26 July 2027; one week of hypercare	–		4.0		0.5	2.0	2.0						1.5	6.0	$1,230
	Lot 2 total							131.0	171.0		11.5	32.5	49.5	0.0	47.0	42.0	0.0	25.0	4.5	212.0	$35,430
	Fixed price (Financial Offer)																				$35,400
	Rounding to US$100																				($30.00)

Lot 3	Design week	Design	2 Aug 2027	6 Aug 2027	5	Could scope validated; portal templates agreed	–		2.5		0.5	2.5								3.0	$715
Lot 3	Sprint 12	Build sprint	9 Aug 2027	20 Aug 2027	10	Stress tests and investee health score	RSK-07, PFA-15	10.5	14.0	75%	0.5	1.5	2.5		10.0			1.5		16.0	$2,465
Lot 3	Sprint 13	Build sprint	23 Aug 2027	3 Sep 2027	10	Investee and GP upload portal; self-assessment, travel insurance, succession registers	Investee and GP portal (6 p-d), RSK-08, TRV-05, GOV-06	12.5	14.0	89%	0.5	1.5	2.5		10.0			1.5		16.0	$2,465
Lot 3	System and integration test	System test	6 Sep 2027	10 Sep 2027	5	Regression and Could acceptance tests	–		4.0						4.0			2.5		6.5	$840
Lot 3	UAT, acceptance and training	UAT and training	13 Sep 2027	17 Sep 2027	5	FSA runs UAT	–		4.0			2.5			1.5			1.5		5.5	$958
Lot 3	Go-live and hypercare	Go-live	20 Sep 2027	24 Sep 2027	5	Lot 3 live on 20 September 2027; one week of hypercare	–		1.5						1.5				0.5	2.0	$292
	Lot 3 total							23.0	40.0		1.5	8.0	5.0	0.0	27.0	0.0	0.0	7.0	0.5	49.0	$7,735
	Fixed price (Financial Offer)																				$7,700
	Rounding to US$100																				($35.00)

	All lots										37.7	111.7	142.5	77.0	154.5	111.0	69.0	78.4	17.8	799.6	$133,526
	Check: equals the Staffing Plan																				OK

Gantt – week by week
One row per iteration; each coloured cell is a working week. ◆ = go-live. Cost per iteration from the Sprint Plan.
						Nov 26			Dec 26				Jan 27				Feb 27				Mar 27					Apr 27				May 27					Jun 27				Jul 27				Aug 27					Sep 27
Lot	Iteration	Start	End	Days	Cost (US$)	16	23	30	7	14	21	28	4	11	18	25	1	8	15	22	1	8	15	22	29	5	12	19	26	3	10	17	24	31	7	14	21	28	5	12	19	26	2	9	16	23	30	6	13	20	27
Lot 1	Design week	16 Nov 2026	20 Nov 2026	5	$2,610
Lot 1	Sprint 1	23 Nov 2026	4 Dec 2026	10	$10,390
Lot 1	Sprint 2	7 Dec 2026	18 Dec 2026	10	$10,390
Lot 1	Sprint 3	21 Dec 2026	1 Jan 2027	6	$6,234
Lot 1	Sprint 4	4 Jan 2027	15 Jan 2027	10	$10,390
Lot 1	Sprint 5	18 Jan 2027	29 Jan 2027	10	$10,390
Lot 1	Sprint 6	1 Feb 2027	12 Feb 2027	10	$10,390
Lot 1	Sprint 7	15 Feb 2027	26 Feb 2027	10	$10,390
Lot 1	System and integration test	1 Mar 2027	12 Mar 2027	10	$8,315
Lot 1	UAT, acceptance and training	15 Mar 2027	2 Apr 2027	15	$7,598
Lot 1	Go-live and hypercare	5 Apr 2027	16 Apr 2027	10	$3,265																					◆

Lot 2	Design week	3 May 2027	7 May 2027	5	$1,980
Lot 2	Sprint 8	10 May 2027	21 May 2027	10	$6,350
Lot 2	Sprint 9	24 May 2027	4 Jun 2027	10	$6,350
Lot 2	Sprint 10	7 Jun 2027	18 Jun 2027	10	$6,350
Lot 2	Sprint 11	21 Jun 2027	2 Jul 2027	10	$6,350
Lot 2	System and integration test	5 Jul 2027	9 Jul 2027	5	$2,755
Lot 2	UAT, acceptance and training	12 Jul 2027	23 Jul 2027	10	$4,065
Lot 2	Go-live and hypercare	26 Jul 2027	30 Jul 2027	5	$1,230																																					◆

Lot 3	Design week	2 Aug 2027	6 Aug 2027	5	$715
Lot 3	Sprint 12	9 Aug 2027	20 Aug 2027	10	$2,465
Lot 3	Sprint 13	23 Aug 2027	3 Sep 2027	10	$2,465
Lot 3	System and integration test	6 Sep 2027	10 Sep 2027	5	$840
Lot 3	UAT, acceptance and training	13 Sep 2027	17 Sep 2027	5	$958
Lot 3	Go-live and hypercare	20 Sep 2027	24 Sep 2027	5	$292																																													◆


Legend
	Design
	Build sprint
	System test
	UAT and training
	Go-live

Payment schedule – what FSA pays and when
Milestone invoices per lot, then FSA's monthly outflow in contract year 1 (Nov 2026 – Oct 2027) and years 2 to 5 from the TCO.

Lot	Milestone	Trigger	Invoice date	Share	Amount (US$)
Lot 1	M1	Contract signature	13 Nov 2026	20%	$18,080
Lot 1	M2	Design and configuration sign-off	20 Nov 2026	30%	$27,120
Lot 1	M3	UAT and Appendix F tests passed	2 Apr 2027	30%	$27,120
Lot 1	M4	Go-live + 30 days stable	5 May 2027	20%	$18,080
Lot 2	M1	Lot start	3 May 2027	20%	$7,080
Lot 2	M2	Design sign-off	7 May 2027	30%	$10,620
Lot 2	M3	UAT passed	23 Jul 2027	30%	$10,620
Lot 2	M4	Go-live + 30 days stable	25 Aug 2027	20%	$7,080
Lot 3	M1	Lot start	2 Aug 2027	20%	$1,540
Lot 3	M2	Design sign-off	6 Aug 2027	30%	$2,310
Lot 3	M3	UAT passed	17 Sep 2027	30%	$2,310
Lot 3	M4	Go-live + 30 days stable	20 Oct 2027	20%	$1,540
				Total	$133,500

Contract year 1, month by month
Month	Implementation milestones	Hosting	Support	Penetration test	Total	Cumulative
Nov 2026	$45,200	$375	$0	$0	$45,575	$45,575
Dec 2026	$0	$375	$0	$0	$375	$45,950
Jan 2027	$0	$375	$0	$0	$375	$46,325
Feb 2027	$0	$375	$0	$0	$375	$46,700
Mar 2027	$0	$375	$0	$4,500	$4,875	$51,575
Apr 2027	$27,120	$375	$3,000	$0	$30,495	$82,070
May 2027	$35,780	$375	$3,000	$0	$39,155	$121,225
Jun 2027	$0	$375	$3,000	$0	$3,375	$124,600
Jul 2027	$10,620	$375	$3,000	$0	$13,995	$138,595
Aug 2027	$10,930	$375	$3,000	$0	$14,305	$152,900
Sep 2027	$2,310	$375	$3,000	$0	$5,685	$158,585
Oct 2027	$1,540	$375	$3,000	$0	$4,915	$163,500
Year 1 total	$133,500	$4,500	$21,000	$4,500	$163,500
Check: equals TCO year 1					OK
Years 2 to 5
Year	Implementation	Hosting	Support	Penetration test	Total
Year 2	$0	$4,635	$37,080	$3,000	$44,715
Year 3	$0	$4,774	$38,192	$3,000	$45,966
Year 4	$0	$4,917	$39,338	$3,000	$47,255
Year 5	$0	$5,065	$40,518	$3,000	$48,583

Financial offer
Fixed price per lot, US$, excluding taxes. FSA may award Lot 1 alone, Lots 1+2, or all three.

Lot	Scope	Go-live	Fixed price (US$)
Lot 1 – Must	59 Must requirements, platform core, Must integrations, core reports, set-up, training, go-live	5 Apr 2027	$90,400
Lot 2 – Should	27 Should requirements, Should integrations and reports, training	26 Jul 2027	$35,400
Lot 3 – Could	5 Could requirements and investee/GP portal	20 Sep 2027	$7,700
		Total, all lots	$133,500

Payment milestones (each lot)
Milestone	Trigger	Share	Lot 1 (US$)	Lot 2 (US$)	Lot 3 (US$)
M1	Contract signature / lot start	20%	$18,080	$7,080	$1,540
M2	Design and configuration sign-off	30%	$27,120	$10,620	$2,310
M3	UAT and Appendix F tests passed	30%	$27,120	$10,620	$2,310
M4	Go-live + 30 days of stable operation	20%	$18,080	$7,080	$1,540
	Total	100%	$90,400	$35,400	$7,700

Recurring fees
Item	Basis		US$ per year
Hosting (3 environments) + backups with second provider	Monthly, from contract start		$4,500
Support and maintenance retainer	Monthly, from Lot 1 go-live		$36,000
Independent penetration test	Annual retest by a regional certified firm (full test before go-live: see TCO year 1)		$3,000
Software licences	Open source		$0
	Total per full year		$43,500

Prices fixed for the scope of EBRD v1.0, valid 90 days. Excludes VAT/withholding tax, travel to Mauritius (at cost, pre-approved), third-party subscriptions held by FSA.

Total cost of ownership – 5 contract years
Year 1 starts at contract signature (13 Nov 2026). Lots 1–3 all go live in year 1.

Cost line	Year 1	Year 2	Year 3	Year 4	Year 5	5-year total
Software licences	$0	$0	$0	$0	$0	$0
Implementation – Lot 1 (Must)	$90,400	$0	$0	$0	$0	$90,400
Implementation – Lot 2 (Should)	$35,400	$0	$0	$0	$0	$35,400
Implementation – Lot 3 (Could)	$7,700	$0	$0	$0	$0	$7,700
Hosting and backups	$4,500	$4,635	$4,774	$4,917	$5,065	$23,891
Support and maintenance	$21,000	$37,080	$38,192	$39,338	$40,518	$176,129
Independent penetration test	$4,500	$3,000	$3,000	$3,000	$3,000	$16,500
Total	$163,500	$44,715	$45,966	$47,255	$48,583	$350,020

Months of support in year (input)	7	12	12	12	12
Indexation factor	1	1.03	1.06	1.09	1.13

Support starts at Lot 1 go-live (5 Apr 2027): about 7 months fall in year 1. Defects before go-live are fixed under the implementation price.

Hosting bill – line by line
OVHcloud and Hetzner public list prices read 18 Oct 2026, US$ excl. VAT. Monthly = Qty × Unit price × Use.

Item	Size	Qty	Unit price (US$)	Unit	Use per month	US$ / month
Live · OVHcloud Paris, 3 availability zones	Hourly list price: 3-AZ resources are not eligible for Savings Plans
Application servers (Frappe, Gunicorn, Redis, background workers), one per zone	b3-8 · 2 vCPU · 8 GB RAM	2	0.0605	per hour	730	$88.33
Local NVMe disk of the application servers	50 GB each	2	0.1256	per GB-month	50	$12.56
Database servers: MariaDB primary and replica in different zones	b3-8 · 2 vCPU · 8 GB RAM	2	0.0605	per hour	730	$88.33
Local NVMe disk of the database servers	50 GB each	2	0.1256	per GB-month	50	$12.56
Database data volumes (Block Storage High Speed Gen2)	100 GB each	2	0.09636	per GB-month	100	$19.27
Load Balancer across the zones	Size S	1	0.0095	per hour	730	$6.93
Public floating IP of the load balancer	IPv4 /32	1	0.00319	per hour	730	$2.33
Gateway: outbound internet for the private servers	Size S	1	0.0032	per hour	730	$2.34
Documents and attachments (Object Storage Standard, 3-AZ)	250 GiB	1	0.0157	per GiB-month	250	$3.92
					Subtotal	$236.58

Test and UAT · OVHcloud France, single-zone region	12-month Savings Plan (−15% on compute) allowed outside 3-AZ
UAT server: copy of live on one server	b3-8 · 2 vCPU · 8 GB RAM	1	37.54	per month (12-month plan)	1	$37.54
Local NVMe disk of the UAT server	50 GB	1	0.1256	per GB-month	50	$6.28
Test server for sprints and system test	d2-8 · 4 vCPU · 8 GB RAM	1	0.0439	per hour	730	$32.05
Public IPv4 of the test and UAT servers	IPv4 /32	2	0.00319	per hour	730	$4.66
					Subtotal	$80.52

Monitoring and secrets · OVHcloud	Prometheus, Grafana, Uptime Kuma and HashiCorp Vault (open source) on one server
Monitoring and secrets-vault server	d2-4 · 2 vCPU · 4 GB RAM	1	0.0244	per hour	730	$17.81
Public IPv4 of the monitoring server	IPv4 /32	1	0.00319	per hour	730	$2.33
					Subtotal	$20.14

Backups, first copy · OVHcloud	Daily, encrypted, 30 days kept
Daily database and file backups (Object Storage Standard, deduplicated)	300 GiB	1	0.0157	per GiB-month	300	$4.71
Weekly backups of the 4 live servers, 2 kept (Instance Backup)	400 GB	1	0.0122	per GB-month	400	$4.88
					Subtotal	$9.59

Backups, second provider · Hetzner, Germany	Required by §7.3: backups held with a second provider
Storage Box BX11: encrypted daily copy (€3.20 a month)	1 TB	1	3.58	per month	1	$3.58
Quarterly restore test on a temporary server (24 h, 4 times a year)	b3-8, billed by the hour	1	0.0605	per hour	8	$0.48
					Subtotal	$4.06

Total at list prices						$350.90
Fixed monthly hosting fee to FSA, year 1 (input)						$375.00
Contingency for exchange rate and supplier price changes					6.9%	$24.10

Five-year hosting cost
Year			Monthly fee (US$)			Yearly (US$)
Year 1			$375.00			$4,500
Year 2			$386.25			$4,635
Year 3			$397.84			$4,774
Year 4			$409.77			$4,917
Year 5			$422.07			$5,065
5-year total						$23,891

Assumptions
730 hours billed per month for anything priced by the hour.
Live in the Paris 3-AZ region at the hourly list price: OVHcloud does not give Savings Plan discounts on 3-AZ resources.
Test and UAT in a single-zone French region; UAT b3-8 on the 12-month plan (−15% on compute).
Local NVMe disks and public IPv4 addresses billed separately since 1 October 2026 (OVHcloud).
Outbound traffic in Europe, traffic between zones and the private network are included at no charge.
Hetzner €3.20 converted at 1 EUR = US$1.12 (EUR/USD 1.1239 on 16 Oct 2026).
Sized for about 35 named users (Appendix G: “a small number of users”); servers move one size up beyond about 100 users.

Sources
OVHcloud Public Cloud price list (USD, excl. VAT), read 18 Oct 2026
OVHcloud: Public Cloud pricing update from 1 October 2026
Hetzner Storage Box
Hetzner Storage Box BX11 listing (€3.20 a month)
Hosting price increases 2026: Hetzner and OVHcloud
EUR/USD history 2026 (1.1239 on 16 Oct 2026)

Staffing plan – who works on what, when
Person-days = working days in phase × allocation. Cost = person-days × role day rate. Allocations are inputs.

Lot	Phase	Start	End	Working days	Role code	Role	Allocation	Person-days	Day rate (US$)	Cost (US$)	What they do
Lot 1	Mobilisation and design	16 Nov 2026	20 Nov 2026	5	EL	Engagement lead and solution architect (named lead)	40%	2.0	$280	$560	Runs the kick-off with the MD and signs off the design at the end of the week.
Lot 1	Mobilisation and design	16 Nov 2026	20 Nov 2026	5	BA	Functional consultant – investment and finance	100%	5.0	$230	$1,150	Validates the EBRD's Appendices A to D with each FSA owner in five days of short workshops; issues the parameter schedule, Delegation of Authority matrix and role matrix for sign-off, with any open values logged and closed in sprint 1.
Lot 1	Mobilisation and design	16 Nov 2026	20 Nov 2026	5	SD1	Lead Frappe developer – platform core and controls	40%	2.0	$180	$360	Installs Frappe/ERPNext and the FSA app skeleton; confirms the shared-core model (parameter schedule, approvals engine, audit trail).
Lot 1	Mobilisation and design	16 Nov 2026	20 Nov 2026	5	SD2	Senior Frappe developer – finance and integrations	20%	1.0	$180	$180	Agrees file formats with ITL, MCB and CASS.
Lot 1	Mobilisation and design	16 Nov 2026	20 Nov 2026	5	OPS	DevOps and security engineer	40%	2.0	$180	$360	Deploys the test, UAT and live environments from templates and connects single sign-on and MFA.
Lot 1	Configuration and build sprints	23 Nov 2026	26 Feb 2027	66	EL	Engagement lead and solution architect (named lead)	20%	13.2	$280	$3,696	Plans each two-week sprint and runs the demo to FSA; design authority and code review of every hard stop; fortnightly steering committee.
Lot 1	Configuration and build sprints	23 Nov 2026	26 Feb 2027	66	BA	Functional consultant – investment and finance	70%	46.2	$230	$10,626	Configures the no-code items (forms, workflows, notifications, clocks) from the signed design; loads the parameter schedule; builds FSA's memo templates with DEV3; writes the UAT scripts.
Lot 1	Configuration and build sprints	23 Nov 2026	26 Feb 2027	66	SD1	Lead Frappe developer – platform core and controls	100%	66.0	$180	$11,880	Builds the platform core, limit engine (RSK-02/03), IC and Board engine (INV-07/08), Disbursement Pack hard stops (PFA-01) and segregation of duties.
Lot 1	Configuration and build sprints	23 Nov 2026	26 Feb 2027	66	SD2	Senior Frappe developer – finance and integrations	100%	66.0	$180	$11,880	Builds the loan and grant register (PFA-02/03), valuation and IFRS 9 (PFA-06/12), restricted funds and liquidity tests (FIN-03/05), payment release (PRC-07) and the ITL and MCB links (PRC-08).
Lot 1	Configuration and build sprints	23 Nov 2026	26 Feb 2027	66	DEV1	Frappe developer – governance and compliance	100%	66.0	$135	$8,910	Builds the pipeline and screening (INV-01 to 03, 05, 06, 09, 10, 13, 14), tax checks (INV-15, CMP-12), integrity registers (CMP-04 to 07, 09), the restricted SEAH register (CMP-10) and the Board portal (GOV-01 to 03).
Lot 1	Configuration and build sprints	23 Nov 2026	26 Feb 2027	66	DEV2	Frappe developer – procurement, travel, Consultants, KYC	100%	66.0	$135	$8,910	Builds KYC and screening with the CASS link (CMP-01 to 03), procurement (PRC-01, 02, 04, 06), travel (TRV-01 to 03), Consultants (CON-02, 03, 05), budget, close and tax calendar (FIN-01, 02, 04, 09, 10).
Lot 1	Configuration and build sprints	23 Nov 2026	26 Feb 2027	66	DEV3	Frappe developer – reports, dashboards, document templates	100%	66.0	$135	$8,910	Builds document generation from the Deal Data Sheet (INV-04), the core reports and dashboards with PDF, Excel and PowerPoint export, covenants and investee reporting (PFA-04, 13), QIR (PFA-05), registers (PFA-07, 08) and early warning (RSK-01, 04, 05).
Lot 1	Configuration and build sprints	23 Nov 2026	26 Feb 2027	66	QA	QA and test engineer	40%	26.4	$120	$3,168	Writes a functional and a negative test for each Must requirement, tests every sprint, automates regression tests on the calculations.
Lot 1	Configuration and build sprints	23 Nov 2026	26 Feb 2027	66	OPS	DevOps and security engineer	5%	3.3	$180	$594	Sets up deployment pipeline, security hardening, monitoring and backups to the second provider.
Lot 1	System and integration test	1 Mar 2027	12 Mar 2027	10	EL	Engagement lead and solution architect (named lead)	30%	3.0	$280	$840	Reviews test results and decides with FSA whether UAT can start.
Lot 1	System and integration test	1 Mar 2027	12 Mar 2027	10	BA	Functional consultant – investment and finance	40%	4.0	$230	$920	Checks results against FSA's policies; prepares UAT data and training material.
Lot 1	System and integration test	1 Mar 2027	12 Mar 2027	10	SD1	Lead Frappe developer – platform core and controls	100%	10.0	$180	$1,800	Fixes defects on the core, limits and IC/Board engine.
Lot 1	System and integration test	1 Mar 2027	12 Mar 2027	10	SD2	Senior Frappe developer – finance and integrations	70%	7.0	$180	$1,260	Fixes defects on finance; runs integration tests with ITL and MCB test environments.
Lot 1	System and integration test	1 Mar 2027	12 Mar 2027	10	DEV1	Frappe developer – governance and compliance	70%	7.0	$135	$945	Fixes defects on governance and compliance.
Lot 1	System and integration test	1 Mar 2027	12 Mar 2027	10	DEV2	Frappe developer – procurement, travel, Consultants, KYC	30%	3.0	$135	$405	Fixes defects; runs the CASS and screening integration tests.
Lot 1	System and integration test	1 Mar 2027	12 Mar 2027	10	DEV3	Frappe developer – reports, dashboards, document templates	30%	3.0	$135	$405	Fixes report and template defects.
Lot 1	System and integration test	1 Mar 2027	12 Mar 2027	10	QA	QA and test engineer	100%	10.0	$120	$1,200	Runs all functional and negative tests, the 24 Appendix F tests and the load test.
Lot 1	System and integration test	1 Mar 2027	12 Mar 2027	10	OPS	DevOps and security engineer	30%	3.0	$180	$540	Supports the independent penetration test; runs the first restore test (AT-17).
Lot 1	UAT, acceptance and training	15 Mar 2027	2 Apr 2027	15	EL	Engagement lead and solution architect (named lead)	30%	4.5	$280	$1,260	Chairs UAT progress meetings; agrees go-live readiness with the MD against Appendix E.
Lot 1	UAT, acceptance and training	15 Mar 2027	2 Apr 2027	15	BA	Functional consultant – investment and finance	80%	12.0	$230	$2,760	Leads UAT with FSA users; delivers role-based training, the Board/IC/ARC portal session and train-the-trainer; finalises EN/FR guides.
Lot 1	UAT, acceptance and training	15 Mar 2027	2 Apr 2027	15	SD1	Lead Frappe developer – platform core and controls	40%	6.0	$180	$1,080	Fixes UAT defects on controls.
Lot 1	UAT, acceptance and training	15 Mar 2027	2 Apr 2027	15	SD2	Senior Frappe developer – finance and integrations	20%	3.0	$180	$540	Fixes UAT defects on finance; supports reconciliation of FSA's starting data (Appendix D).
Lot 1	UAT, acceptance and training	15 Mar 2027	2 Apr 2027	15	DEV1	Frappe developer – governance and compliance	30%	4.5	$135	$608	Fixes UAT defects.
Lot 1	UAT, acceptance and training	15 Mar 2027	2 Apr 2027	15	QA	QA and test engineer	60%	9.0	$120	$1,080	Runs the Appendix F tests witnessed by FSA and compiles the signed evidence pack.
Lot 1	UAT, acceptance and training	15 Mar 2027	2 Apr 2027	15	OPS	DevOps and security engineer	10%	1.5	$180	$270	Prepares production, runs the restore test, completes the security checklist.
Lot 1	Go-live and hypercare	5 Apr 2027	16 Apr 2027	10	EL	Engagement lead and solution architect (named lead)	20%	2.0	$280	$560	Takes the go-live decision with the MD; hands over to support with named contacts.
Lot 1	Go-live and hypercare	5 Apr 2027	16 Apr 2027	10	BA	Functional consultant – investment and finance	40%	4.0	$230	$920	Supports users day to day for two weeks; answers process questions.
Lot 1	Go-live and hypercare	5 Apr 2027	16 Apr 2027	10	SD1	Lead Frappe developer – platform core and controls	40%	4.0	$180	$720	Fixes any live issue; watches the first live disbursement and payment cycle.
Lot 1	Go-live and hypercare	5 Apr 2027	16 Apr 2027	10	DEV1	Frappe developer – governance and compliance	30%	3.0	$135	$405	Fixes any live issue.
Lot 1	Go-live and hypercare	5 Apr 2027	16 Apr 2027	10	QA	QA and test engineer	10%	1.0	$120	$120	Regression-tests every fix.
Lot 1	Go-live and hypercare	5 Apr 2027	16 Apr 2027	10	OPS	DevOps and security engineer	30%	3.0	$180	$540	Cut-over, end-to-end test payment through ITL and MCB, monitoring.
Lot 2	Mobilisation and design	3 May 2027	7 May 2027	5	EL	Engagement lead and solution architect (named lead)	40%	2.0	$280	$560	Plans Release 2 and holds the steering committee.
Lot 2	Mobilisation and design	3 May 2027	7 May 2027	5	BA	Functional consultant – investment and finance	100%	5.0	$230	$1,150	Validates the 27 Should items with FSA owners in one week, building on Release 1, and updates the design.
Lot 2	Mobilisation and design	3 May 2027	7 May 2027	5	SD1	Lead Frappe developer – platform core and controls	30%	1.5	$180	$270	Designs the pricing model, fund features and market-data and e-signature links.
Lot 2	Configuration and build sprints	10 May 2027	2 Jul 2027	40	EL	Engagement lead and solution architect (named lead)	15%	6.0	$280	$1,680	Sprint demos and design authority.
Lot 2	Configuration and build sprints	10 May 2027	2 Jul 2027	40	BA	Functional consultant – investment and finance	40%	16.0	$230	$3,680	Configures no-code items and writes UAT scripts.
Lot 2	Configuration and build sprints	10 May 2027	2 Jul 2027	40	SD1	Lead Frappe developer – platform core and controls	100%	40.0	$180	$7,200	Builds the loan pricing model (PFA-10), capital calls and GP NAV (PFA-11), KRIs, ALM and FX dashboards (RSK-06), upload checks (PFA-14), market data, AAF, e-signature and BI links.
Lot 2	Configuration and build sprints	10 May 2027	2 Jul 2027	40	DEV1	Frappe developer – governance and compliance	100%	40.0	$135	$5,400	Builds the open-call portal (INV-02, 16), fund features (INV-11), data room and DD checklists (INV-12, 17), site visits (INV-18), clause library (INV-19), workouts and impact (PFA-09, 16), SEAH, grievance and training (CMP-08, 11, 13), policy, audit and IC registers (GOV-04, 05, 07).
Lot 2	Configuration and build sprints	10 May 2027	2 Jul 2027	40	DEV2	Frappe developer – procurement, travel, Consultants, KYC	100%	40.0	$135	$5,400	Builds evaluations and contract management (PRC-03, 05), treasury, FX and asset registers (FIN-06 to 08), Consultant engagement and performance (CON-01, 04), travel tracker (TRV-04).
Lot 2	Configuration and build sprints	10 May 2027	2 Jul 2027	40	QA	QA and test engineer	35%	14.0	$120	$1,680	Tests every Should requirement and runs regression on Release 1.
Lot 2	Configuration and build sprints	10 May 2027	2 Jul 2027	40	OPS	DevOps and security engineer	5%	2.0	$180	$360	Exposes the BI API and deploys the integrations.
Lot 2	System and integration test	5 Jul 2027	9 Jul 2027	5	EL	Engagement lead and solution architect (named lead)	20%	1.0	$280	$280	Test status and UAT go/no-go.
Lot 2	System and integration test	5 Jul 2027	9 Jul 2027	5	BA	Functional consultant – investment and finance	30%	1.5	$230	$345	Prepares UAT data.
Lot 2	System and integration test	5 Jul 2027	9 Jul 2027	5	SD1	Lead Frappe developer – platform core and controls	60%	3.0	$180	$540	Fixes defects; integration tests.
Lot 2	System and integration test	5 Jul 2027	9 Jul 2027	5	DEV1	Frappe developer – governance and compliance	80%	4.0	$135	$540	Fixes defects.
Lot 2	System and integration test	5 Jul 2027	9 Jul 2027	5	DEV2	Frappe developer – procurement, travel, Consultants, KYC	40%	2.0	$135	$270	Fixes defects on procurement, treasury and Consultant features.
Lot 2	System and integration test	5 Jul 2027	9 Jul 2027	5	QA	QA and test engineer	100%	5.0	$120	$600	Runs all Release 2 tests and Release 1 regression.
Lot 2	System and integration test	5 Jul 2027	9 Jul 2027	5	OPS	DevOps and security engineer	20%	1.0	$180	$180	Load check after Release 2.
Lot 2	UAT, acceptance and training	12 Jul 2027	23 Jul 2027	10	EL	Engagement lead and solution architect (named lead)	20%	2.0	$280	$560	UAT meetings and readiness.
Lot 2	UAT, acceptance and training	12 Jul 2027	23 Jul 2027	10	BA	Functional consultant – investment and finance	80%	8.0	$230	$1,840	Leads UAT and training on Release 2.
Lot 2	UAT, acceptance and training	12 Jul 2027	23 Jul 2027	10	SD1	Lead Frappe developer – platform core and controls	30%	3.0	$180	$540	Fixes UAT defects.
Lot 2	UAT, acceptance and training	12 Jul 2027	23 Jul 2027	10	DEV1	Frappe developer – governance and compliance	30%	3.0	$135	$405	Fixes UAT defects.
Lot 2	UAT, acceptance and training	12 Jul 2027	23 Jul 2027	10	QA	QA and test engineer	60%	6.0	$120	$720	Compiles UAT evidence.
Lot 2	Go-live and hypercare	26 Jul 2027	30 Jul 2027	5	EL	Engagement lead and solution architect (named lead)	10%	0.5	$280	$140	Go-live decision and handover.
Lot 2	Go-live and hypercare	26 Jul 2027	30 Jul 2027	5	BA	Functional consultant – investment and finance	40%	2.0	$230	$460	User support for one week.
Lot 2	Go-live and hypercare	26 Jul 2027	30 Jul 2027	5	SD1	Lead Frappe developer – platform core and controls	40%	2.0	$180	$360	Fixes any live issue.
Lot 2	Go-live and hypercare	26 Jul 2027	30 Jul 2027	5	OPS	DevOps and security engineer	30%	1.5	$180	$270	Deployment and monitoring.
Lot 3	Mobilisation and design	2 Aug 2027	6 Aug 2027	5	EL	Engagement lead and solution architect (named lead)	10%	0.5	$280	$140	Plans Lot 3.
Lot 3	Mobilisation and design	2 Aug 2027	6 Aug 2027	5	BA	Functional consultant – investment and finance	50%	2.5	$230	$575	Workshops on the Could items.
Lot 3	Configuration and build sprints	9 Aug 2027	3 Sep 2027	20	EL	Engagement lead and solution architect (named lead)	5%	1.0	$280	$280	Sprint demo.
Lot 3	Configuration and build sprints	9 Aug 2027	3 Sep 2027	20	BA	Functional consultant – investment and finance	15%	3.0	$230	$690	Configures registers and writes UAT scripts.
Lot 3	Configuration and build sprints	9 Aug 2027	3 Sep 2027	20	SD1	Lead Frappe developer – platform core and controls	25%	5.0	$180	$900	Builds the stress-test engine with DEV1 and reviews code.
Lot 3	Configuration and build sprints	9 Aug 2027	3 Sep 2027	20	DEV1	Frappe developer – governance and compliance	100%	20.0	$135	$2,700	Builds the health score (PFA-15), stress tests (RSK-07), RCSA (RSK-08), travel insurance and carbon report (TRV-05), succession registers (GOV-06) and the investee/GP upload portal.
Lot 3	Configuration and build sprints	9 Aug 2027	3 Sep 2027	20	QA	QA and test engineer	15%	3.0	$120	$360	Tests each Could requirement.
Lot 3	System and integration test	6 Sep 2027	10 Sep 2027	5	DEV1	Frappe developer – governance and compliance	80%	4.0	$135	$540	Fixes defects.
Lot 3	System and integration test	6 Sep 2027	10 Sep 2027	5	QA	QA and test engineer	50%	2.5	$120	$300	Runs all Lot 3 tests and regression.
Lot 3	UAT, acceptance and training	13 Sep 2027	17 Sep 2027	5	BA	Functional consultant – investment and finance	50%	2.5	$230	$575	Leads UAT and training.
Lot 3	UAT, acceptance and training	13 Sep 2027	17 Sep 2027	5	DEV1	Frappe developer – governance and compliance	30%	1.5	$135	$202	Fixes UAT defects.
Lot 3	UAT, acceptance and training	13 Sep 2027	17 Sep 2027	5	QA	QA and test engineer	30%	1.5	$120	$180	Compiles UAT evidence.
Lot 3	Go-live and hypercare	20 Sep 2027	24 Sep 2027	5	DEV1	Frappe developer – governance and compliance	30%	1.5	$135	$202	Fixes any live issue.
Lot 3	Go-live and hypercare	20 Sep 2027	24 Sep 2027	5	OPS	DevOps and security engineer	10%	0.5	$180	$90	Deployment and monitoring.
							Total	799.6		$133,526

Roadmap by phase
Summed from the Staffing Plan. Working days exclude weekends and the year-end days off.

Lot	Phase	Start	End	Working days	Person-days	Value (US$)	Team on the phase
Lot 1	Mobilisation and design	16 Nov 2026	20 Nov 2026	5	12.0	$2,610	EL 40%, BA 100%, SD1 40%, SD2 20%, OPS 40%
Lot 1	Configuration and build sprints	23 Nov 2026	26 Feb 2027	66	419.1	$68,574	EL 20%, BA 70%, SD1 100%, SD2 100%, DEV1 100%, DEV2 100%, DEV3 100%, QA 40%, OPS 5%
Lot 1	System and integration test	1 Mar 2027	12 Mar 2027	10	50.0	$8,315	EL 30%, BA 40%, SD1 100%, SD2 70%, DEV1 70%, DEV2 30%, DEV3 30%, QA 100%, OPS 30%
Lot 1	UAT, acceptance and training	15 Mar 2027	2 Apr 2027	15	40.5	$7,598	EL 30%, BA 80%, SD1 40%, SD2 20%, DEV1 30%, QA 60%, OPS 10%
Lot 1	Go-live and hypercare	5 Apr 2027	16 Apr 2027	10	17.0	$3,265	EL 20%, BA 40%, SD1 40%, DEV1 30%, QA 10%, OPS 30%
	Lot 1 total			106	538.6	$90,362	Training overlaps UAT; working days of overlapping phases are not additive.

Lot 2	Mobilisation and design	3 May 2027	7 May 2027	5	8.5	$1,980	EL 40%, BA 100%, SD1 30%
Lot 2	Configuration and build sprints	10 May 2027	2 Jul 2027	40	158.0	$25,400	EL 15%, BA 40%, SD1 100%, DEV1 100%, DEV2 100%, QA 35%, OPS 5%
Lot 2	System and integration test	5 Jul 2027	9 Jul 2027	5	17.5	$2,755	EL 20%, BA 30%, SD1 60%, DEV1 80%, DEV2 40%, QA 100%, OPS 20%
Lot 2	UAT, acceptance and training	12 Jul 2027	23 Jul 2027	10	22.0	$4,065	EL 20%, BA 80%, SD1 30%, DEV1 30%, QA 60%
Lot 2	Go-live and hypercare	26 Jul 2027	30 Jul 2027	5	6.0	$1,230	EL 10%, BA 40%, SD1 40%, OPS 30%
	Lot 2 total			65	212.0	$35,430	Training overlaps UAT; working days of overlapping phases are not additive.

Lot 3	Mobilisation and design	2 Aug 2027	6 Aug 2027	5	3.0	$715	EL 10%, BA 50%
Lot 3	Configuration and build sprints	9 Aug 2027	3 Sep 2027	20	32.0	$4,930	EL 5%, BA 15%, SD1 25%, DEV1 100%, QA 15%
Lot 3	System and integration test	6 Sep 2027	10 Sep 2027	5	6.5	$840	DEV1 80%, QA 50%
Lot 3	UAT, acceptance and training	13 Sep 2027	17 Sep 2027	5	5.5	$958	BA 50%, DEV1 30%, QA 30%
Lot 3	Go-live and hypercare	20 Sep 2027	24 Sep 2027	5	2.0	$292	DEV1 30%, OPS 10%
	Lot 3 total			40	49.0	$7,735	Training overlaps UAT; working days of overlapping phases are not additive.

Price per lot and capacity check
Price = Staffing Plan cost, rounded to US$100. The check compares build work estimated in Annex 1 and Cross-cutting with the build capacity staffed.

Line	Lot 1 – Must	Lot 2 – Should	Lot 3 – Could	Total
Total person-days (Staffing Plan)	538.6	212.0	49.0	799.6
Staffing cost (US$)	$90,362	$35,430	$7,735	$133,526
Fixed price, rounded (US$)	$90,400	$35,400	$7,700	$133,500
Share of total price	68%	27%	6%	100%

Build work needed: requirements (Annex 1)	286.5	112.0	17.0	415.5
Build work needed: cross-cutting	106.0	19.0	6.0	131.0
Build work needed: total	392.5	131.0	23.0	546.5
Build capacity staffed (developers and BA in design and build phases)	384.2	142.5	30.5	557.2
Capacity check	Covered	Covered	Covered

Capacity counts developer and functional-consultant days in design and build only; test, UAT and go-live days are for fixing and acceptance. A 3% tolerance is accepted.

Assumptions
Day rates are Ethereal Purpose rates for a Tunisia-based Frappe team working remotely in Mauritius office hours (nearshore cost base).

Code	Role	Day rate (US$)
EL	Engagement lead and solution architect (named lead)	$280
BA	Functional consultant – investment and finance	$230
SD1	Lead Frappe developer – platform core and controls	$180
SD2	Senior Frappe developer – finance and integrations	$180
DEV1	Frappe developer – governance and compliance	$135
DEV2	Frappe developer – procurement, travel, Consultants, KYC	$135
DEV3	Frappe developer – reports, dashboards, document templates	$135
QA	QA and test engineer	$120
OPS	DevOps and security engineer	$180

Team non-working days
24 Dec 2026	Year-end days off (24–25 and 31 Dec, 1 Jan). Add Mauritius public holidays here if FSA wants them excluded.
2026-12-25 00:00:00
2026-12-31 00:00:00
2027-01-01 00:00:00

Run costs
	Cloud hosting – test, UAT and live (per month)	$371	From the Hosting Bill sheet: OVHcloud live (Paris 3-AZ), test, UAT, monitoring and first backup copy at list price, plus contingency.
	Backups held with a second provider (per month)	$4	From the Hosting Bill sheet: Hetzner Storage Box BX11 (Germany) and quarterly restore test.
	Support and maintenance retainer (per month)	$3,000	Appendix H SLA, upgrades, patches, 4 small changes a month
	Independent penetration test – annual retest (per year)	$3,000	Regional certified firm (Tunisia, Morocco or Mauritius); OWASP-based retest of the application and servers
	Software licences (per user per month)	$0	Frappe and ERPNext are open source: no licence fee
	Annual price indexation from year 2	3.0%	On hosting and support
	Named users (estimate, FSA to confirm)	35	Consultants, Board, IC, ARC, ITL, CASS, auditors
	Independent penetration test – full test before go-live (one-off)	$4,500	Regional certified firm, 4–6 test days, in year 1

Annex 1 – Compliance matrix
How each of the 91 requirements in section 5 is met. Effort = estimated build person-days by the developer and functional consultant.

ID	Module	Requirement (EBRD section 5)	Priority	Lot / release	How met	Component	Build effort (person-days)	Ethereal Purpose response	Deviation (Y/N)
INV-01	Investment pipeline and approvals	Log every lead at first contact and time the entry check (5 BD), the decline notice (21 days) and holds (≤3 months)	Must	Lot 1 – Release 1	Configuration	FSA Investments app – Lead	4.0	Lead DocType with SLA timers (5 BD entry check, 21-day decline, 3-month hold) from the parameter schedule; reminders and escalation via Notification rules.	N
INV-02	Investment pipeline and approvals	Run open calls through an external portal in English and French, with Q&A, panel scoring and feedback	Should	Lot 2 – Release 2	Development	Frappe web portal	11.0	Bilingual EN/FR open-call portal built on Frappe Web Forms and portal pages; Q&A thread, panel scoring sheet and feedback letters.	N
INV-03	Investment pipeline and approvals	Screen each lead against the food systems test, the Exclusion List and sanctions (UN list and any funder list). Core eligibility criteria cannot be waived by anyone. For funds, require that no more than 10% of commitments fall outside agri-food, with an FSA excuse right in the side letter	Must	Lot 1 – Release 1	Development	FSA Investments app – Screening	8.0	Screening checklist (food systems test, Exclusion List) plus sanctions hit check via the screening integration; core criteria coded as non-waivable hard stop; fund 10% agri-food test.	N
INV-04	Investment pipeline and approvals	Hold the Deal Data Sheet. Generate from it the ISN (cleared by the MD, never sent to the IC), PIC Memo, FIA Memo, Updated FIA Memo, Follow-on FIA Memo, Resubmission Addendum, IC Decision Record, Decision Request and Closing Memo	Must	Lot 1 – Release 1	Development	Deal Data Sheet + template engine	17.5	Deal Data Sheet is the single record; Jinja/Word templates generate ISN, PIC, FIA, Updated/Follow-on FIA, Addendum, Decision Record, Decision Request, Closing Memo. ISN excluded from IC pack by rule.	N
INV-05	Investment pipeline and approvals	Record the track (standard or enhanced) set by the MD on the RCM's advice; enhanced overrides standard. There is no fast track: reimbursable grants below US$1m follow the standard track. Flag any expedited process used (follow-on, resubmission after deadlock, re-approval) and apply its conditions	Must	Lot 1 – Release 1	Configuration	Workflow engine	2.5	Track field set by MD with RCM advice recorded first; expedited-process flag with condition checklist; no fast-track path exists in the workflow.	N
INV-06	Investment pipeline and approvals	Track due diligence spend before PIC against the MD's limit; the IC approves spend above it	Must	Lot 1 – Release 1	Configuration	Budget control on deal	2.0	Per-deal DD spend counter against MD limit (parameter); above limit routes to IC.	N
INV-07	Investment pipeline and approvals	Run the IC: twice-monthly calendar; one IC pack issued 5 BD before each meeting, admitting only papers the MD cleared at least 7 BD before, and locked after issue except for a Chair-approved correction; special meetings and written resolutions only for post-approval matters, authorised by the Chair, papers 2 BD before; quorum of 3 including 1 Independent; recusals; on a first deadlock, resubmission at either of the next two meetings, a second deadlock rejects; Decision Record within 2 BD, Chair signature within 1 BD, Board pack sent the same day	Must	Lot 1 – Release 1	Development	Governance – IC module	16.0	IC calendar, pack assembly with 7 BD clearance cut-off and 5 BD issue, pack lock and Chair-approved correction, quorum (3 incl. 1 Independent), recusals, deadlock counter, Decision Record and signature timers.	N
INV-08	Investment pipeline and approvals	Route each approval to the Board: No Objection on a 7 BD lapse, or Express Approval for Critical, Limit Breach (Red limit or allocation cap reached) or E&S Category A. Parameter exceptions and related-party investments (after ARC review) go on No Objection. A director's objection triggers a meeting within 10 BD	Must	Lot 1 – Release 1	Development	Approvals engine	9.5	Board routing rules: No Objection with 7 BD lapse timer, Express Approval for Critical / Limit Breach / E&S Cat A; objection stops clock and schedules meeting within 10 BD.	N
INV-09	Investment pipeline and approvals	Track approval lapse (at signing, at 6 months or on a material adverse effect) and warn 2 weeks before. Allow expedited re-approval on an Updated FIA Memo only within 3 months, with RCM confirmation that investee, instrument and E&S category are unchanged, the rating is not High or Critical and no Red limit is reached	Must	Lot 1 – Release 1	Configuration	Approvals engine	3.0	Lapse tracking with 2-week warning; expedited re-approval gated by RCM confirmations and rating/limit checks.	N
INV-10	Investment pipeline and approvals	Apply the material change test and route changes to the IC, and to the Board where the amount or rating rises. Block a conversion above 25% of an investee until Board Express Approval	Must	Lot 1 – Release 1	Development	FSA Investments app	5.0	Material change test on Deal Data Sheet versions; routing to IC/Board; conversion >25% blocked pending Board Express Approval.	N
INV-11	Investment pipeline and approvals	Support fund investments (fund DDQ, side letters, LPAC, MFN) and expedited follow-ons, which use the regular IC pack and deadlines	Should	Lot 2 – Release 2	Configuration	FSA Investments app – Funds	5.0	Fund DDQ template, side-letter and MFN tracker, LPAC records; follow-ons reuse the standard IC pack.	N
INV-12	Investment pipeline and approvals	Provide a secure data room for each deal, with NDA tracking	Should	Lot 2 – Release 2	Configuration	Data room	4.0	Per-deal restricted folders (Frappe File / Microsoft 365 SharePoint), NDA register with access gated on signed NDA.	N
INV-13	Investment pipeline and approvals	Hold the investee stage (operating, early-stage, brownfield and expansion, greenfield) and test each proposal against the instrument eligibility criteria for that stage, held as Board-set parameters	Must	Lot 1 – Release 1	Configuration	Parameter schedule	2.5	Investee stage field; eligibility matrix by stage held as Board-set parameters and tested on submission.	N
INV-14	Investment pipeline and approvals	Keep an exceptions register: parameter exceptions (IC, then Board No Objection), built-in allowances (flagged, not exceptions) and Board-only waivers of minimum fund terms	Must	Lot 1 – Release 1	Configuration	Registers	2.0	Exceptions register DocType with IC then Board No Objection workflow; allowances flagged separately; Board-only waiver path.	N
INV-15	Investment pipeline and approvals	Run the intermediate-jurisdiction tax check and tax due diligence for each deal and fund, signed by the Deal Manager and RCM. Block IC approval of a structure that fails the Cooperative Jurisdiction test, with no override	Must	Lot 1 – Release 1	Development	Tax module	5.0	Intermediate-jurisdiction tax checklist signed by Deal Manager and RCM; Cooperative Jurisdiction test as hard stop on IC approval, no override.	N
INV-16	Investment pipeline and approvals	Run the application portal so applicants can save and resume, with duplicate applications flagged, reminders at 7 and 14 days and incomplete applications closed at 30 days. Screen a whole call in bulk against the version of the eligibility criteria in force, keeping each version	Should	Lot 2 – Release 2	Development	Frappe web portal	8.0	Save-and-resume applications, duplicate detection, 7/14-day reminders, auto-close at 30 days, bulk screening against versioned criteria.	N
INV-17	Investment pipeline and approvals	Generate a due diligence checklist for each deal type and instrument, and track every data-room request with its owner, due date and status	Should	Lot 2 – Release 2	Configuration	FSA Investments app	3.0	DD checklist templates by deal type and instrument; data-room request tracker with owner, due date and status.	N
INV-18	Investment pipeline and approvals	Record site visits with notes and geo-tagged photos from a mobile device, and give external advisers and consultants deal-specific access that expires automatically	Should	Lot 2 – Release 2	Configuration	Frappe mobile PWA	4.0	Site-visit form usable on mobile with geo-tagged photo capture; time-boxed external adviser access.	N
INV-19	Investment pipeline and approvals	Hold a clause library of FSA's approved terms, flag any departure in a counterparty draft for review, support e-signature in a set signing order, and capture key terms (amounts, dates, conditions precedent, covenants) as data that feeds the loan register and covenant tracker	Should	Lot 2 – Release 2	Development	Contracts + e-signature	11.0	Clause library, comparison of counterparty drafts against approved clauses, e-signature via FSA's provider in set order; key terms captured as data feeding loan register and covenants.	Y
PFA-01	Portfolio, loan and valuation	Build the Disbursement Pack: counsel's written CP confirmation, RCM checks of limits and KYC, HFO liquidity; MD approves within 2 BD; HFO issues the payment instruction within 1 BD and ITL only executes it. Block if the sanctions, PEP and adverse-media screen is over 30 days old; Board approval is missing or documents were not signed within 6 months of it; an IC condition is neither met nor deferred; or the Deal Data Sheet version differs from the signed agreement	Must	Lot 1 – Release 1	Development	Disbursement Pack	11.0	Pack assembles CP confirmation, RCM limit/KYC checks, HFO liquidity; all hard stops (screen ≤30 days, Board approval current, 6-month signing, IC conditions, DDS version match) block MD approval.	N
PFA-02	Portfolio, loan and valuation	Keep the loan and grant register: schedules, interest (reference rate plus margin, with a floor), fees and PIK. Calculate ≥20 days and send billing notices ≥15 days before the due date	Must	Lot 1 – Release 1	Development	Loan & grant register	12.0	Facility schedules, reference rate + margin with floor, fees, PIK; billing calculated ≥20 days and notices ≥15 days before due date. Reuses the open-source Frappe Lending app for schedules and interest accrual.	N
PFA-03	Portfolio, loan and valuation	Chase arrears: reminder within 1 BD, formal notice within 10 days. Reconcile the register monthly within 10 BD	Must	Lot 1 – Release 1	Configuration	Loan & grant register	3.0	Arrears clocks (1 BD reminder, 10-day formal notice); monthly reconciliation task within 10 BD.	N
PFA-04	Portfolio, loan and valuation	Track covenants, investee reporting (quarterly management accounts 45 days, or 30 days for the June and December quarters; equity reports 20 days monthly or 30 days quarterly; audited accounts 120 days; ESG 90 days), compliance certificates and annual tax confirmations	Must	Lot 1 – Release 1	Configuration	Covenant & reporting tracker	5.0	Covenant and reporting obligations with due-date rules per report type; compliance certificates and annual tax confirmations.	N
PFA-05	Portfolio, loan and valuation	Run a Quarterly Investment Review (QIR) for every investment and supervision visits. The MD approves the QIR; the IC approves the semi-annual valuations, notes the quarterly valuation reviews and approves any interim revaluation; the ARC reviews half-year and year-end valuations	Must	Lot 1 – Release 1	Configuration	Portfolio monitoring	5.0	QIR form per investment and supervision visits; approval chain MD → IC → ARC as configured.	N
PFA-06	Portfolio, loan and valuation	Value holdings twice a year (30 June and 31 December) at fair value (IPEV), using ≥2 methods and explaining gaps over 20%; loans at amortised cost with IFRS 9 staging and ECL. At 31 March and 30 September, roll carrying values forward unless a Valuation Trigger Event requires an interim revaluation	Must	Lot 1 – Release 1	Development	Valuation module	13.0	Semi-annual fair value (IPEV) with ≥2 methods and >20% gap explanation; amortised cost, IFRS 9 staging and ECL inputs; quarterly roll-forward unless trigger event.	N
PFA-07	Portfolio, loan and valuation	Keep the security, shareholder rights, LP rights, nominee director and concessionality registers	Must	Lot 1 – Release 1	Configuration	Registers	3.0	Security, shareholder rights, LP rights, nominee director and concessionality registers as linked DocTypes.	N
PFA-08	Portfolio, loan and valuation	Classify waivers within 3 BD (routine: MD; material: IC) and reserved matters within 5 BD	Must	Lot 1 – Release 1	Configuration	Workflow engine	2.0	Waiver and reserved-matter classification with 3/5 BD timers and routing (MD routine, IC material).	N
PFA-09	Portfolio, loan and valuation	Manage workouts (plan within 30 days), divestment plans, exit and closure reports, and security release within 30 days	Should	Lot 2 – Release 2	Configuration	Portfolio monitoring	4.0	Workout plan (30 days), divestment plan, exit/closure reports, security release timer.	N
PFA-10	Portfolio, loan and valuation	Price loans with FSA's loan pricing model (CRR, Affordability Rate, pricing floor, Grant Element) and keep the pricing record with the memo	Should	Lot 2 – Release 2	Development	Loan pricing model	8.0	FSA loan pricing model (CRR, Affordability Rate, floor, Grant Element) rebuilt from the Loan Pricing Workbook; pricing record attached to memo.	N
PFA-11	Portfolio, loan and valuation	Handle fund capital calls (pay ≥2 BD before the due date, pack within 3 BD), checking no underlying investment is excluded or outside agri-food, and roll forward GP NAVs	Should	Lot 2 – Release 2	Development	Funds module	6.5	Capital call handling with payment ≥2 BD before due, pack within 3 BD, exclusion and agri-food checks; GP NAV roll-forward.	N
PFA-12	Portfolio, loan and valuation	Run the valuation calendar: Valuation Dates, quarterly reviews, trigger-event log, IC approval timer, Semi-annual Valuation Report, independent valuer programme and back-testing of exits (differences over 10% explained)	Must	Lot 1 – Release 1	Configuration	Valuation module	4.0	Valuation calendar, trigger-event log, IC approval timer, Semi-annual Valuation Report, valuer programme and exit back-testing.	N
PFA-13	Portfolio, loan and valuation	Send investees and fund managers automatic reminders before each report is due and when it is missed, and give fund managers a standard reporting template	Must	Lot 1 – Release 1	Configuration	Notifications + portal	2.5	Automatic reminders before and after report due dates; standard fund-manager reporting template.	N
PFA-14	Portfolio, loan and valuation	Check reported figures on upload and flag any movement beyond a set percentage from the prior period or the plan for the Deal Manager to explain	Should	Lot 2 – Release 2	Development	Portfolio monitoring	4.0	Upload validation flags movements beyond a parameter % vs prior period or plan for Deal Manager explanation.	N
PFA-15	Portfolio, loan and valuation	Show a health score for each investee, combining risk rating, arrears, covenant status, reporting timeliness and E&S findings, with the weights held as settings	Could	Lot 3 – Later	Configuration	Dashboards	2.5	Weighted investee health score (weights as settings) on a dashboard.	N
PFA-16	Portfolio, loan and valuation	Hold an impact indicator library (food security, livelihoods, enterprise growth, resilience) tagged to the SDGs and Agenda 2063, and track each investment's results against its targets	Should	Lot 2 – Release 2	Configuration	Impact module	4.0	Impact indicator library tagged to SDGs and Agenda 2063; targets vs results per investment.	N
RSK-01	Risk, limits and early warning	Score risk 1–25 (Low, Moderate, High, Critical) and rate investees 1–5, mapped to early-warning status and IFRS 9 stage	Must	Lot 1 – Release 1	Configuration	Risk module	3.0	Risk score 1–25 and investee rating 1–5 mapped to early-warning status and IFRS 9 stage via parameter tables.	N
RSK-02	Risk, limits and early warning	Test each proposal against every limit in FSA's limit schedule before commitment and show the headroom. Measure on a committed basis, including undrawn amounts, by group and with fund look-through. Each allocation cap has an Amber early-warning trigger below the cap; reaching a cap is a Limit Breach	Must	Lot 1 – Release 1	Development	Limit engine	16.0	Single limit table; pre-commitment test on committed basis incl. undrawn, by group, with fund look-through; Amber triggers and Limit Breach at cap; headroom display.	N
RSK-03	Risk, limits and early warning	Monitor limits monthly. Amber: to the MD within 2 BD. Red (Limit Breach): immediate notice, in writing within 2 BD, remediation plan within 10 BD, new exposure blocked	Must	Lot 1 – Release 1	Configuration	Limit engine	3.0	Monthly limit run (scheduled job); Amber/Red notifications and remediation clocks; new exposure blocked on Red.	N
RSK-04	Risk, limits and early warning	Run early warning from investee data. Amber: review within 10 BD. Red: IC and ARC Chair within 1 BD, plan within 30 days. Watch-list reviewed monthly	Must	Lot 1 – Release 1	Configuration	Early warning	4.0	Early-warning rules from investee data; Amber/Red escalation clocks; monthly watch-list review.	N
RSK-05	Risk, limits and early warning	Keep the risk register, risk event register and actions tracker, and the exceptions and breach registers. Events are due within 2 BD; losses above a set threshold are escalated	Must	Lot 1 – Release 1	Configuration	Registers	3.0	Risk register, risk event register, actions tracker, exceptions and breach registers; loss escalation threshold.	N
RSK-06	Risk, limits and early warning	Calculate the KRIs and the monthly ALM and FX dashboards	Should	Lot 2 – Release 2	Development	Risk dashboards	6.5	KRI calculations and monthly ALM and FX dashboards in Frappe Insights.	N
RSK-07	Risk, limits and early warning	Run stress tests from stored scenarios (portfolio quarterly; reverse stress annually)	Could	Lot 3 – Later	Development	Risk module	8.0	Stored stress scenarios applied to portfolio quarterly; annual reverse stress test.	N
RSK-08	Risk, limits and early warning	Support the annual risk and control self-assessment, with control ratings and sampling	Could	Lot 3 – Later	Configuration	Risk module	3.0	RCSA campaigns with control ratings and sampling.	N
CMP-01	Compliance, KYC and integrity	Hold KYC files for investees, sponsors, beneficial owners, suppliers and Consultants. The beneficial-owner threshold is a setting	Must	Lot 1 – Release 1	Configuration	KYC module	4.0	KYC party record for investees, sponsors, beneficial owners, suppliers and Consultants; BO threshold as parameter.	N
CMP-02	Compliance, KYC and integrity	Screen against the UN list (mandatory) and other lists at onboarding, within 30 days before each disbursement and on any change	Must	Lot 1 – Release 1	Development	Screening integration	8.0	UN Consolidated List (mandatory) and other lists at onboarding, ≤30 days pre-disbursement and on change, via screening service API or CASS exchange.	Y
CMP-03	Compliance, KYC and integrity	Schedule KYC refreshes by risk rating	Must	Lot 1 – Release 1	Configuration	KYC module	1.5	Refresh schedule by KYC risk rating with timers.	N
CMP-04	Compliance, KYC and integrity	Log suspicious-activity reports in confidence, with no tipping off. Track FIU decisions and the 24-hour sanctions report to the National Sanctions Secretariat	Must	Lot 1 – Release 1	Configuration	Restricted registers	2.5	Confidential SAR log with role-restricted access, FIU decision tracking and 24-hour sanctions-report clock.	N
CMP-05	Compliance, KYC and integrity	Keep declarations of interest (on appointment, by 31 January, within 5 BD of a change, per deal, per meeting), recusals and the Restricted List	Must	Lot 1 – Release 1	Configuration	Conflicts module	3.0	Declarations of interest (appointment, annual 31 Jan, change, per deal, per meeting), recusals, Restricted List.	N
CMP-06	Compliance, KYC and integrity	Keep the gifts register, with limits as settings and gifts blocked under Funder Capital contracts	Must	Lot 1 – Release 1	Configuration	Registers	1.5	Gifts register with value bands as settings; blocked under Funder Capital contracts.	N
CMP-07	Compliance, KYC and integrity	Run a confidential whistleblowing log: acknowledge within 3 BD, Champion within 5, terms within 10, updates every 30 days, close within 90 days	Must	Lot 1 – Release 1	Configuration	Restricted registers	2.5	Confidential whistleblowing log with 3/5/10/30/90-day clocks.	N
CMP-08	Compliance, KYC and integrity	Track Code acknowledgements, annual certifications and mandatory training	Should	Lot 2 – Release 2	Configuration	Compliance module	2.5	Code acknowledgements, annual certifications and training tracker.	N
CMP-09	Compliance, KYC and integrity	Keep the regulatory and funder calendar, including funder reports and allegation notices within 2 BD	Must	Lot 1 – Release 1	Configuration	Compliance calendar	2.0	Regulatory and funder calendar with 2 BD allegation notice clock.	N
CMP-10	Compliance, KYC and integrity	Keep a restricted SEAH case register, visible only to the RCM, MD, Whistleblowing Champion and named investigators, with the person concerned locked out. Run the clocks: focal-point actions in 24 hours, ARC Chair in 1 BD, investee and AAF notices in 2 BD, acknowledgement in 3 BD, investigation target 90 days	Must	Lot 1 – Release 1	Development	SEAH case register	6.5	Row- and field-level restricted SEAH register; person concerned locked out; 24h/1/2/3 BD and 90-day clocks.	N
CMP-11	Compliance, KYC and integrity	Hold SEAH undertakings, pre-appointment checks and training dates, and record SEAH due diligence, conditions and investee reporting for each deal and fund	Should	Lot 2 – Release 2	Configuration	SEAH module	2.5	SEAH undertakings, pre-appointment checks, training dates and deal/fund SEAH due diligence.	N
CMP-12	Compliance, KYC and integrity	Keep the tax risk register and the status of each jurisdiction used. On a tax trigger event, notify the MD and ARC Chair within 2 BD; block follow-ons through a non-cooperative jurisdiction	Must	Lot 1 – Release 1	Configuration	Tax module	2.5	Tax risk register and jurisdiction status; trigger-event notices within 2 BD; follow-ons blocked through non-cooperative jurisdictions.	N
CMP-13	Compliance, KYC and integrity	Keep an external grievance log for affected communities and workers (anonymous allowed), acknowledged within 10 BD and reported to the ARC at least twice a year	Should	Lot 2 – Release 2	Configuration	Frappe web portal	2.5	External grievance form (anonymous allowed), 10 BD acknowledgement, semi-annual ARC report.	N
FIN-01	Finance, budget and treasury	Run the budget calendar (call on 30 September, Board approval before 31 December), with monthly monitoring, a half-year reforecast and the interim 1/12 rule	Must	Lot 1 – Release 1	Configuration	ERPNext Budget	3.0	Budget calendar, monthly monitoring, half-year reforecast and interim 1/12 rule.	N
FIN-02	Finance, budget and treasury	Control reallocations within the MD's delegated limit, with Board approval above it and the funder's margin applied to funder lines; change log within 2 BD	Must	Lot 1 – Release 1	Configuration	ERPNext Budget + workflow	2.5	Reallocation workflow within MD limit, Board above; funder margin applied on funder lines; change log.	N
FIN-03	Finance, budget and treasury	Keep restricted-fund ledgers by funder, tranche and budget line, with an eligibility check before each Good to Pay	Must	Lot 1 – Release 1	Development	Restricted-fund ledger	8.0	Funder / tranche / budget-line dimensions with eligibility check before Good to Pay.	N
FIN-04	Finance, budget and treasury	Run the close: bank reconciliations by BD5, HFO review by BD7, management accounts by BD10, MD approval by BD12. Produce the quarterly NAV within 45 days on carrying values; at 30 June and 31 December restate it within 10 BD of the MD approving the valuations; reflect any IC change in the next NAV	Must	Lot 1 – Release 1	Configuration	Close calendar	5.0	Close checklist (BD5/7/10/12) with timers; quarterly NAV pack from carrying values and semi-annual restatement.	N
FIN-05	Finance, budget and treasury	Forecast cash (13-week, 12-month, 5-year). Before each commitment, test the liquidity coverage ratio and the asset test against Board limits	Must	Lot 1 – Release 1	Development	Treasury & liquidity	8.0	13-week, 12-month and 5-year cash forecasts; liquidity coverage ratio and asset test before each commitment.	N
FIN-06	Finance, budget and treasury	Track surplus cash in permitted investments against counterparty limits, within the operating balance limit	Should	Lot 2 – Release 2	Configuration	Treasury	2.5	Permitted investments register with counterparty limits and operating balance limit.	N
FIN-07	Finance, budget and treasury	Record FX conversions, with two quotes above a set threshold. Convert local-currency receipts within 10 BD	Should	Lot 2 – Release 2	Configuration	Treasury	2.0	FX conversion records, two quotes above threshold, 10 BD local-currency conversion clock.	N
FIN-08	Finance, budget and treasury	Keep the fixed-asset register and the bank account and signatory register	Should	Lot 2 – Release 2	Standard	ERPNext Assets	2.0	Fixed-asset register (ERPNext Assets) and bank account / signatory register.	N
FIN-09	Finance, budget and treasury	Produce funder reports through AAF (pre-tranche 45 days before release; annual within 45 days of year end)	Must	Lot 1 – Release 1	Configuration	Reporting	4.0	Funder report templates (pre-tranche, annual) via AAF with timers.	N
FIN-10	Finance, budget and treasury	Keep the tax file and calendar: returns prepared by ITL, reviewed by the HFO and approved by the MD; Tax Residence Certificate and substance evidence; FATCA and CRS filings; withholding tax and treaty relief recorded before each closing	Must	Lot 1 – Release 1	Configuration	Tax module	3.0	Tax file and calendar, TRC and substance evidence, FATCA/CRS tracking, withholding tax and treaty relief before closing.	N
PRC-01	Procurement and payables	Raise requisitions against budget and set the method by value: RfQ up to US$25,000 (3 quotes); Competitive Tender up to US$150,000; Open Tender above that (21 BD, 90-day bid validity, 7-day standstill)	Must	Lot 1 – Release 1	Standard	ERPNext Buying	3.0	Material Request against budget; method set by value thresholds (RfQ/Competitive/Open Tender) with tender timers.	N
PRC-02	Procurement and payables	Add up 12 months of purchases from each supplier to stop contract splitting; require a reason for single sourcing	Must	Lot 1 – Release 1	Configuration	ERPNext Buying	2.0	Rolling 12-month supplier aggregation check; single-source justification mandatory.	N
PRC-03	Procurement and payables	Run evaluations with conflict declarations before bids are opened, scoring grids fixed at publication, and minutes	Should	Lot 2 – Release 2	Configuration	ERPNext Buying	3.0	Evaluation with conflict declarations before opening, locked scoring grid and minutes.	N
PRC-04	Procurement and payables	Onboard suppliers with due diligence tiered by value, and periodic refresh	Must	Lot 1 – Release 1	Configuration	ERPNext Supplier	2.0	Supplier onboarding with tiered due diligence and refresh dates.	N
PRC-05	Procurement and payables	Manage contracts: variations, renewals (never automatic), annual supplier reviews, and complaints on timers	Should	Lot 2 – Release 2	Configuration	Contract management	3.0	Contract variations, renewals (never automatic), annual reviews and complaint timers.	N
PRC-06	Procurement and payables	Match order, receipt (3 BD) and invoice (3 BD) before Good to Pay	Must	Lot 1 – Release 1	Standard	ERPNext Buying	1.5	Three-way match (PO, receipt within 3 BD, invoice within 3 BD) before Good to Pay.	N
PRC-07	Procurement and payables	Release payments only with Panel A and Panel B, adding a third signatory above a set threshold. Call back on any new or changed bank details. Payments to the MD need a separate approver	Must	Lot 1 – Release 1	Development	Payment release	6.5	Panel A + Panel B release, third signatory above threshold, call-back on bank detail change, no self-release, separate approver for MD payments.	N
PRC-08	Procurement and payables	Send payment instructions to ITL and MCB and receive confirmations. No cash	Must	Lot 1 – Release 1	Development	ITL / MCB integration	5.0	Payment instruction files to ITL and MCB; confirmation import. (Integration effort costed separately.)	Y
TRV-01	Travel and missions	Raise Mission Requests at least 7 BD ahead (12 BD for High-risk), with an HFO budget check, an RCM risk level and approval by traveller and risk	Must	Lot 1 – Release 1	Configuration	Travel module	2.5	Mission Request with 7/12 BD lead time, HFO budget check, RCM risk level and approval matrix.	N
TRV-02	Travel and missions	Calculate DSA from ICSC rates, with reductions. Pay advances at least 3 BD before departure; block a new advance while one is unsettled	Must	Lot 1 – Release 1	Development	Travel module	4.0	DSA calculation from ICSC rates with reductions; advance timing and block on unsettled advance. Reuses Frappe HR travel request, advance and expense claim.	N
TRV-03	Travel and missions	Settle claims and advances within 10 BD of return, with the back-to-office report (BTOR) within 5 BD. Recover unsettled advances from fees after 30 days	Must	Lot 1 – Release 1	Configuration	Travel module	2.0	Claim settlement 10 BD, BTOR 5 BD, recovery from fees after 30 days.	N
TRV-04	Travel and missions	Keep a travel tracker with daily check-ins for High-risk trips and incident reports within 24 hours	Should	Lot 2 – Release 2	Configuration	Travel module	2.0	Travel tracker with daily check-ins and 24h incident reports.	N
TRV-05	Travel and missions	Confirm insurance cover and HEAT training before High-risk travel. Produce the annual travel and carbon report	Could	Lot 3 – Later	Configuration	Travel module	2.0	Insurance and HEAT training check before High-risk travel; annual travel and carbon report.	N
CON-01	Consultants	Run engagement: positions register, adverts (≥14 days), panel scoring, pre-engagement checks, contract issue with a copy to ITL	Should	Lot 2 – Release 2	Configuration	Consultants module	3.0	Positions register, adverts ≥14 days, panel scoring, pre-engagement checks, contract issue copied to ITL.	N
CON-02	Consultants	Track onboarding: objectives within 30 days, a 3-month review, and renewal reminders 60 and 30 days before expiry	Must	Lot 1 – Release 1	Configuration	Consultants module	1.5	Onboarding objectives (30 days), 3-month review, renewal reminders at 60/30 days.	N
CON-03	Consultants	Take monthly invoices with timesheets or deliverables. The Supervisor certifies within 5 BD and ITL pays within 10 BD. Track non-service days. Hold any performance-related fee the Board withholds or recovers (malus and clawback)	Must	Lot 1 – Release 1	Development	Consultants module	5.0	Monthly invoices with timesheets/deliverables, Supervisor certification 5 BD, ITL payment 10 BD, non-service days, malus/clawback holds. Reuses Frappe HR timesheets and advances.	N
CON-04	Consultants	Hold mid-year and year-end performance reviews and improvement plans	Should	Lot 2 – Release 2	Configuration	Consultants module	2.0	Mid-year and year-end reviews and improvement plans.	N
CON-05	Consultants	Offboard: revoke access and signing authorities on the last day, reconcile advances, final invoice within 30 days	Must	Lot 1 – Release 1	Configuration	Consultants module	1.5	Offboarding: access and signing authorities revoked on last day, advances reconciled, final invoice timer.	N
GOV-01	Governance, Board and audit	Provide a Board and committee portal: calendar, minutes and action logs; papers 7 days ahead for the Board, the IC pack 5 BD ahead, 5 BD for the ARC; quorum checks (the Board needs 1 independent and 1 resident director)	Must	Lot 1 – Release 1	Development	Board portal	11.0	Board and committee portal: calendar, minutes, action logs, paper deadlines and quorum checks (independent and resident director).	N
GOV-02	Governance, Board and audit	Run written resolutions and No Objection votes, with Company Secretary certification	Must	Lot 1 – Release 1	Configuration	Board portal	3.0	Written resolutions and No Objection voting with Company Secretary certification.	N
GOV-03	Governance, Board and audit	Activate an acting MD after 5 BD of absence, with limited powers (no transaction agreements), and record Board ratification	Must	Lot 1 – Release 1	Configuration	Approvals engine	2.0	Acting MD activation after 5 BD absence with restricted authority codes and Board ratification record.	N
GOV-04	Governance, Board and audit	Keep the policy register, with review dates and version control, including the SEAH and Tax Policies	Should	Lot 2 – Release 2	Configuration	Policy register	1.5	Policy register with review dates and version control.	N
GOV-05	Governance, Board and audit	Track internal audit findings against remediation clocks (Critical 30 days, High 90, Medium 180, Low 12 months), with the risk-acceptance ladder	Should	Lot 2 – Release 2	Configuration	Audit module	2.5	Internal audit findings with remediation clocks and risk-acceptance ladder.	N
GOV-06	Governance, Board and audit	Keep the key-person and succession registers	Could	Lot 3 – Later	Configuration	Registers	1.5	Key-person and succession registers.	N
GOV-07	Governance, Board and audit	Keep the IC membership register: composition, terms, the 9-year limit for Independents, the 90-day vacancy clock, attendance and the annual self-assessment	Should	Lot 2 – Release 2	Configuration	Governance – IC module	2.0	IC membership register with terms, 9-year limit, 90-day vacancy clock, attendance and self-assessment.	N
						Total	415.5

Summary
Priority	Standard	Configuration	Development	Total	Build effort
Must	2	38	19	59	286.5
Should	1	19	7	27	112.0
Could	0	4	1	5	17.0

Cross-cutting build work
Developer and functional-consultant work not tied to one requirement. Testing, training, PM and go-live are staffed in the Staffing Plan.

Lot	Work package	EBRD reference	Build person-days	Notes
Must	Platform core: parameter schedule, approvals engine, segregation of duties, audit trail	Principles 2–5, 8	30	One limit table, versioned parameters, authority codes
Must	Roles and permissions (Appendix B), SEAH record-level restrictions	App. B	6
Must	Integration – ITL	7.2	8	API or SFTP, format agreed with ITL
Must	Integration – MCB	7.2	10	camt.053/MT940 in, payment file out; upload fallback
Must	Integration – CASS	7.2	5	CASS role in system plus file exchange
Must	Integration – screening service (UN list feed, rescreening)	7.2	5
Must	Integration – Microsoft 365 (SSO, email, calendar, SharePoint)	7.2	4	Frappe native SSO
Must	Core reports and dashboards (7.1) with drill-down and PDF/Excel/PowerPoint export	7.1	18	Frappe Insights + developed .pptx export
Must	Configuration from Board-approved policies (Appendix D set-up)	App. D	12	FSA loads its own starting records
Must	FSA document templates (ISN, memos, Decision Records, Pack, QIR)	App. D	8
Should	Integrations – market data, AAF pack, e-signature, BI API	7.2	13
Should	Release 2 reports	7.1	6
Could	Investee and GP upload portal	7.2	6
		Total	131

Qualified deviations
Every point where the offer departs from, or qualifies, the EBRD.

#	EBRD reference	Requirement	Qualification	Impact for FSA
1	Principle 10, App. G	Configure, don't build; licensed product	We configure an open-source licensed product (Frappe/ERPNext, GPLv3/MIT) and develop only FSA-specific controls as one app on the same framework: 27 of 91 requirements.	Meets both the invitation and Appendix G; code documented and in escrow.
2	INV-19, 7.2	E-signature service	Integrated with FSA's chosen provider; subscription paid by FSA.	Licence outside our price.
3	CMP-02, 7.2, App. G	Screening service	UN Consolidated List feed included. Other lists need the screening subscription that Appendix G lists as FSA's dependency; we integrate it.	Subscription outside our price.
4	PRC-08, 7.2	MCB integration	Host-to-host depends on MCB. Until enabled, statements and payment files move by secure upload with the same controls.	One manual step until MCB enables host-to-host.
5	7.1	Export to PowerPoint	Not standard in Frappe; developed and included in the price.	None.
6	7.3	99.9% availability	Multi-zone in one region (OVHcloud Paris 3-AZ); cross-region failover offered as an option.	7.3 recovery times met.
7	7.3, App. H	Data location	Data hosted in the European Union (France), backups in Germany; transfer from Mauritius covered by the Data Processing Agreement and GDPR-level safeguards. African hosting available as an option at higher cost.	FSA to confirm EU hosting is acceptable.
8	App. E	Early post-go-live support	Two weeks of hypercare after Lot 1 go-live (one week for Lots 2 and 3), then the support retainer applies.	Support continuous from go-live.
9	App. G	User numbers	No per-user licence; hosting sized for about 35 named users.	Little price sensitivity to user numbers.
10	Out of scope	ITL ledger, payroll, AAF operations	Accepted as out of scope.	None.

FSA Investment Capital – ERP proposal workbook (Ethereal Purpose Lda.)
Annexes 1 and 2 to the Technical Proposal · version 2, 17 October 2026 · all amounts in US$, excl. taxes

Sheet	Content
Assumptions	Day rate per role, public holidays, run costs. Blue cells on yellow are inputs.
Compliance Matrix	Annex 1 – the 91 requirements: lot, how met, component, estimated build effort, response.
Cross-cutting	Build work not tied to one requirement: platform core, integrations, reports, set-up, templates.
Staffing Plan	Who works on each phase of each lot: allocation, person-days, rate, cost and responsibilities. This sheet sets the price.
Sprint Plan	Every iteration of every lot (design week, two-week sprints, test, UAT, go-live): dates, goal, scope, team days and cost.
Gantt	Week-by-week chart of all iterations, with go-live dates and cost per iteration.
Roadmap	Phases of each lot with dates, working days, person-days and value, summed from the Staffing Plan.
Effort by Lot	Price per lot and a check that the build capacity in the Staffing Plan covers the estimated build work.
Financial Offer	Price per lot, payment milestones and recurring fees.
TCO 5 years	Proposal component 5: five-year cost of ownership.
Payment Schedule	Milestone invoices, FSA's month-by-month outflow in year 1 and years 2 to 5.
Hosting Bill	Hosting priced line by line from OVHcloud and Hetzner public list prices; feeds the hosting and backup costs in Assumptions.
Deviations	Qualified deviations from the EBRD (Appendix H).

Legend	Blue text on yellow = input · black = formula · green = link from another sheet
Coverage key	Standard = out of the box in Frappe/ERPNext · Configuration = set up without code · Development = code in the FSA app on the Frappe framework